Property Management – Overview

WatchProp has developed products and services around the needs of community scheme owners and investors.  Whether you are a chairperson, a trustee, an owner or an investor, we offer individual attention and exclusive solutions to ensure that your investment is well managed and property values are maximised.

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WatchProp – deals exclusively with the Community Scheme market

Market research has shown that most schemes are well managed with the responsibility of most matters resting with trustees.  A well run Body Corporate / Home Owners Association will have obvious benefits for all owners, the most important of which is the enhancement of the value of the Sectional Title unit / Home Owners Association property. We believe that there is a general lack of knowledge in the community scheme industry and our slogan “Breathing Life into Sectional Title” underlines our approach, by empowering owners and trustees with the knowledge required in assisting with the establishment of sound and functional scheme management.

As a member of NAMA (National Association of Managing Agents) we are committed to a strict code of conduct.  NAMA guides the operations and good governance of managing agents.  We are registered with the Estate Agents Affairs Board as legally required with Fidelity Fund certification. Although this is not a statutory requirement, WatchProp has Professional Indemnity Insurance cover, which provides our clients with additional peace of mind.


A high premium is placed on the correct intensive management and administration of our property portfolio and this is reflected in our track record of delivering tried and tested property management solutions to sectional title schemes and home owners associations.

Effective financial management and reporting is a non-negotiable component of the management service and our standard service includes compiling and circulating detailed monthly management / business reports; including trial balance with performance to budget, levy rolls and credit control reports. Our financial services include the preparation of annual budgets and the preparation of an annual audit file at year end to promote a time efficient and cost effective audit. An online management system provides owners and trustees with a secured link to all relevant financial and administrative information.

Maintenance matters are dealt with pro-actively by assisting trustees in the compiling of maintenance plans and to assist in the practical implementation and finalisation of maintenance aspects. Monthly levy and utility payments are made easy for owners as our infrastructure provides for multiple payment channels including debit orders and internet banking and direct bank deposits.

How can we help you?

Our scope of services make provision for all the normal duties and functionalities as specified contractually. Our services further include the following aspects to assist newly established bodies corporate / home owners associations and to ensure that legislation is complied with where applicable:

  • The preparation of a budget to enable attorneys and estate agents to be provided with approximate future levy estimation.

  • Obtaining the required quotations in respect of insurance, garden services and other essential services.

  • To obtain owner information and to capture details on our systemised management system and in so doing being enabled to arrange the necessary Inaugural Meeting on behalf of the developer within 60 days after first registration as legally prescribed.

  • The distribution of important documentation prior to the meeting and making it available to all owners. 

  • Arranging and leading the meeting should developer request this.

  • Ensuring that the rules for the complex are satisfactory and legally binding. Should no rules have been prepared this task will be undertaken by us and legal processes followed to enable registration thereof within the Deeds Office (prior to first registration of transfer).

  • Assisting developer in the initial stages where required to ensure a smooth transition to the trustees.